Interested in Joining Our Team?

The following opportunities are currently available:

Accounts Payable Clerk

We are seeking a skilled accounts payable (AP) clerk to join a growing organization.  This position will report to the Controller and CFO. 

If interested, please submit your resume and cover letter here. Please include position applying for, desired hourly wage range and date of first availability. Please note: This position requires on-site support. Applicants must be local to the greater Carlsbad, California area.
Job Duties
  • Reviews all vendor bills for appropriate documentation and approval prior to payment
  • Processes purchase orders
  • Matches and processes vendor bills
  • Prioritizes vendor bills according to cash discount potential and payment terms
  • Resolves purchase order, contract, invoice, or payment discrepancies and documentation
  • Processes and/or matches approved payments
  • Insures credits are received for outstanding memos
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
  • Maintains all vendor records, including entering and updating vendor data as needed
  • Maintains all 1099 records
  • Responds to all vendor inquiries
  • Reconciles vendor statements, and researches and corrects discrepancies
  • Assists in month end closing
  • Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Protect organization’s value by keeping information confidential
  • Assists with other projects as needed

Requirements:
  • QBO Certified
  • Bill.com familiarity a plus
  • ReceiptBank familiarity a plus
  • High school diploma required, college courses in accounting preferred
  • Must have strong work ethics
  • Must be well organized and a self-starter
  • Must be able to create and follow standard filing procedures
  • Detail oriented, professional attitude, reliable
  • Possess strong organizational and time management skills
  • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, and data analysis skills
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

Physical demands and abilities
  • Regularly spend long hours sitting and using office equipment and computers
  • Regularly move from sitting to standing positions effortlessly
  • Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
  • Regularly use hands and fingers to handle, control or feel objects
  • Regularly work on projects that require deadlines
  • Frequently bend to file and maintain files
  • Occasionally lift 5-10 pounds
 
​Updated: August 16, 2017

Part-Time Bookkeeper

Hart & Associates is currently looking for a part-time bookkeeper. Applicant must hold a current QuickBooks Online certification (certified within the last 300 days). Certification in QuickBooks Desktop a plus; Advanced Certification in QuickBooks Online a real plus! 

Desired Experience:
  • Current QuickBooks Online certification
  • Familiar with Bill.com (certification a real plus)
  • Familiar with Hubdoc
  • Experience in all aspects of bookkeeping - Accounts Payables & Receivables, payroll, deferred revenue, monthly reconciliations

If interested, please submit your resume and cover letter here. Please include position applying for, desired hourly wage range and date of first availability.

Updated:  June 19, 2017